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Privacy Policy – theuncommonwitnessphotography.co.uk
  • theuncommonwitnessphotography@gmail.com
  • 07368937270
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Privacy Policy

The Uncommon Witness Photography
Email: theuncommonwitnessphotography@gmail.com
Telephone: 07368937270
Website: www.theuncommonwitnessphotography.co.uk

Effective Date: 01.06.2026

1. Introduction

The Uncommon Witness Photography (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, contact us, book our photography services, or otherwise interact with us.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

For the purposes of UK data protection law, The Uncommon Witness Photography is the data controller responsible for your personal information.

Contact Details

The Uncommon Witness Photography
Email: theuncommonwitnessphotography@gmail.com
Telephone: 07368937270
Website: www.theuncommonwitnessphotography.co.uk

3. Information We Collect
Information You Provide

We may collect and process the following personal information:

Name
Email address
Telephone number
Postal address
Event or session details
Billing and payment information
Information contained in correspondence with us
Photographic Images

As part of providing photography services, we collect, create, edit, store, and deliver photographic images that may identify individuals.

Website Usage Information

When you visit our website, we may automatically collect:

IP address
Browser type and version
Device information
Date and time of access
Pages visited
Referring website addresses

This information is generally collected through cookies and analytics tools.

4. How We Use Your Personal Information

We use personal information to:

Respond to enquiries
Manage bookings and contracts
Deliver photography services
Process payments and invoices
Provide galleries and image delivery
Maintain business records
Improve our website and services
Comply with legal obligations
Market our services where we have consent or another lawful basis to do so
5. Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

Contract

Where processing is necessary to provide photography services you have requested, including managing bookings, payments, and image delivery.

Legitimate Interests

Where processing is necessary for our legitimate business interests, including:

Managing and improving our services
Maintaining client records
Protecting our business from fraud or misuse
Promoting our business through portfolio work where appropriate

We always balance these interests against your rights and freedoms.

Consent

Where required by law, we will obtain your consent before:

Sending certain marketing communications
Using images for promotional purposes where consent is appropriate
Placing non-essential cookies on your device

You may withdraw consent at any time.

Legal Obligation

Where we are required to process personal data to comply with legal or regulatory requirements.

6. Use of Photographs

Photographs are created and processed as part of our contractual services.

Where photographs are used for promotional purposes, including:

Our website
Social media platforms
Printed marketing materials
Photography competitions
Publications

we will rely on an appropriate lawful basis, which may include consent where required.

If you have concerns about the use of your images, please contact us.

7. Sharing Your Information

We do not sell your personal information.

We may share information with trusted third parties where necessary, including:

Website hosting providers
Online gallery providers
Cloud storage services
Payment processors
Accountants and professional advisers
IT support providers

These providers are required to process personal data securely and only for authorised purposes.

We may also disclose information where required by law or where necessary to establish, exercise, or defend legal claims.

8. International Transfers

Some of our service providers may store or process personal information outside the United Kingdom.

Where personal data is transferred internationally, we ensure appropriate safeguards are in place in accordance with UK GDPR, including:

UK adequacy regulations
International Data Transfer Agreements (IDTAs)
Other approved safeguards
9. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes set out in this Privacy Policy.

Retention periods may vary depending on:

The nature of the services provided
Legal, accounting, and tax requirements
Potential disputes or claims

Photographic images may be retained for archival purposes unless otherwise agreed in writing.

10. Data Security

We take appropriate technical and organisational measures to protect personal information against:

Unauthorised access
Accidental loss
Alteration
Disclosure
Destruction

While we take reasonable precautions, no internet-based system can be guaranteed to be completely secure.

11. Cookies

Our website may use cookies and similar technologies to improve user experience and analyse website traffic.

Cookies may include:

Essential website functionality cookies
Analytics cookies
Marketing cookies

Where required, we will request your consent before placing non-essential cookies.

You can manage cookie preferences through your browser settings.

12. Your Rights

Under UK GDPR, you may have the right to:

Access your personal information
Request correction of inaccurate data
Request deletion of your personal data
Restrict processing
Object to processing
Request transfer of your data
Withdraw consent where processing relies on consent

To exercise any of these rights, please contact us using the details above.

13. Complaints

If you have concerns about how we handle your personal information, we would appreciate the opportunity to address them first.

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office (ICO)

Website: https://ico.org.uk

14. Children’s Privacy

We may photograph children as part of family, event, or portrait sessions.

Where appropriate, consent will be obtained from a parent or legal guardian before photography services are provided.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or business practices.

The latest version will always be available on our website and will include the effective date shown at the top of this document.

Last Updated: 01.06.2026

The Uncommon Witness Photography
Website: www.theuncommonwitnessphotography.co.uk
Email: theuncommonwitnessphotography@gmail.com
Telephone: 07368937270